A guide to making a formal job offer

Once you’ve decided to hire someone and you’ve been through the recruitment process, you’ll need to make your chosen candidate a formal job offer.

A guide to making a formal job offer

Once you’ve decided to hire someone and you’ve been through the recruitment process, you’ll need to make your chosen candidate a formal job offer. Whilst you can make a job offer verbally, it’s always best to put it in writing to avoid any misunderstandings

We’ve put together a step-by-step guide on how to make a formal job offer here. These guidelines are designed to provide information and support to help managers on the steps to take when making a formal job offer.

Whilst you are welcome to use the documentation as you see fit, we strongly recommend that you take specific legal advice from the team at Primed as to the appropriateness of the documentation that you intend to issue in your particular set of circumstances.

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In the event that you do use the documentation without first taking our advice, we need to be clear that in those circumstances, no relationship is created between you and any of the Outset Group Companies.

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  • What happens if the candidate fails to meet the conditions specified in their job offer?

    In these circumstances you can withdraw the offer without being in breach of contract. Ideally, the hiring manager/recruitment agency would make contact with the individual by phone to explain the issue and decision to withdraw the offer. The withdrawal of offer should then be confirmed in writing. You can access a draft template in Primed, our online system.

  • What happens if the candidate fails to return their signed contract of employment?

    Provided this has been made a condition of the offer, the offer can be withdrawn.

    If it has not been made a condition the hiring manager/HR should liaise with the individual to understand why they have not returned the signed contract and look to resolve any queries so that the contract can be agreed.

    If despite all efforts an individual refuses to sign their contract, and signing has not been made a condition or you do not want to withdraw the offer, it is best to take expert advice on the options available.

  • When is it appropriate to seek references?

    It is usually appropriate to seek references once the applicant has verbally accepted the offer of employment.

    In relation to the individual’s latest employer, contact should only be made once satisfied that the individual has informed their employer of their resignation.

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